Is Todoist or monday.com better for one person?

Todoist is the more direct fit for someone organizing their own tasks: its free Beginner plan includes 5 personal projects, and Pro is an individual subscription. monday work management has a free plan for up to 2 seats, but its paid plans start at 3 seats.

How much do Todoist and monday.com cost for a team?

Todoist Business costs $8 per user per month billed yearly or $10 per user per month billed monthly. monday work management starts at $9 per seat per month for Basic when billed annually, with a 3-seat minimum for paid plans.

Can both products manage shared projects?

Yes. Todoist supports shared projects and offers a shared team workspace, team roles, and centralized billing on Business. monday work management uses boards for team projects and offers additional workflow and reporting features across its paid plans.

Which has Gantt charts and built-in time tracking?

monday work management includes Gantt views on Standard and time tracking on Pro. Todoist Pro and Business offer calendar planning and task durations.

What are the free-plan limits?

Todoist Beginner includes 5 personal projects and task reminders. The free monday work management plan allows up to 2 seats and 3 boards.

Do Todoist and monday.com offer mobile apps?

Yes. Both offer iOS and Android apps. Todoist also offers Windows, Mac, Linux, and watch apps.

Can I try a paid plan before subscribing?

Todoist offers a 7-day Pro trial and a 14-day Business trial. monday.com offers a 14-day Pro trial for monday work management.

Todoist vs monday.com

Todoist suits people who want to organize personal tasks and collaborate on straightforward projects; monday.com suits teams that need configurable workflows, reporting, and project oversight. Both offer free plans and paid team options, but Todoist starts with an individual to-do list, while monday work management starts with boards that teams can shape around different processes.

Last updated November 4, 2026.

At a glance

Todoist compared with monday.com, one row per dimension
Dimension	Todoist	monday.com
Product focus	Personal tasks and shared team projects	Work management; separate CRM product
Free-plan capacity	5 personal projects	Up to 2 seats and 3 boards
Individual paid plan	Pro: $60 yearly or $7 monthly	Paid work plans start at 3 seats
Paid team plans	Business: $8/user/month yearly or $10 monthly	Basic $9; Standard $12; Pro $19 per seat/month, billed annually
Paid-plan capacity	300 personal projects on Pro; up to 500 team projects on Business	Unlimited items on Basic and above
Planning views	List and board; calendar and table on Pro and Business	Timeline, Gantt and calendar on Standard
Workflow automation	Todoist Assist on Pro and Business	250 actions/month on Standard; 25,000 on Pro
Integrations	90+ integrations	250 integration actions/month on Standard; 25,000 on Pro
Team administration	Shared workspace, roles, centralized billing	Multi-level permissions on Enterprise
Platforms	Web, iOS, Android, Windows, Mac, Linux, watches	Web; iOS and Android apps
Paid trials	7-day Pro trial; 14-day Business trial	14-day Pro trial
Support	Help center and contact support	24/7 expert support on Enterprise

Scroll the table sideways to compare each row.

Which should you choose?

Choose Todoist if

Individuals managing work and personal tasks together
Small teams sharing task-focused projects
People who need desktop and watch apps
Users who plan tasks with reminders and a calendar layout

See Todoist — 20% CASHBACK

Choose monday.com if

Teams coordinating work across configurable boards
Project managers who need timelines and Gantt views
Teams that want built-in workflow automations
Organizations that need portfolio and resource management

See monday.com — 15% CASHBACK

The verdict

Pick Todoist when personal planning remains central, even if some tasks move into shared projects. Its Pro plan adds calendar planning and higher project limits, while Business adds a shared team workspace. Pick monday.com when work needs to move across boards, timelines, automations, and dashboards. Its paid work plans start at three seats, so the choice also turns on whether you need a personal subscription or a team workspace from the outset.