PandaDoc vs pdfFiller
Choose PandaDoc if your team creates sales proposals, quotes, and agreements; choose pdfFiller if you mainly edit, fill, and share existing PDFs. Both offer electronic signatures, but their paid plans emphasize different work: PandaDoc’s Business plan adds sales-document tools and approval workflows, while pdfFiller’s Plus plan adds fillable PDFs and outgoing signature requests.
Last updated October 31, 2026.
At a glance
| Dimension | PandaDoc | pdfFiller |
|---|---|---|
| Primary workflow | Create and route proposals, quotes, and agreements | Edit, fill, convert, and share PDFs |
| Editing tools | Document editor and DOCX import on paid plans | PDF page editing on Basic; text rewriting and redaction on Plus |
| Paid pricing | Starter $19/seat/month; Business $49/seat/month, billed annually | Basic $8/month; Plus $12/month; Premium $15/month, billed annually |
| Free access | Free plan; 14-day paid-plan trial | 30-day trial; no permanent free plan |
| Signature requests | Five documents/month on Free; unlimited on paid plans | Self-signing on Basic; requests on Plus |
| Sales and app integrations | CRM integrations on Business; Salesforce costs extra | Cloud storage integrations; Zapier on Premium |
| Reusable templates | Up to five on Free and Starter; unlimited on Business | Reusable templates on Plus; ready-to-use library on Basic |
| Forms and payments | Web forms on Business as an add-on; Stripe on Starter | Fillable forms on Plus; Stripe payments through forms on Premium |
| Usage limits | Five documents/month on Free; usage credits for automated creation | Unlimited signature requests on Plus |
| Platforms | Online platform and mobile app | Cloud platform and iOS and Android apps |
| Support | 24/7 email and chat support | Customer support on Basic; 24/7 live support on Plus |
| Approval workflows | Internal approval workflows on Business | Signer and approver roles through SignNow on Premium |
Scroll the table sideways to compare each row.
Which should you choose?
Choose PandaDoc if
- Sales teams creating quotes and agreements
- Teams needing internal approval workflows
- Businesses connecting documents to a CRM
- Occasional signers who can use a five-document-per-month free plan
Choose pdfFiller if
- People editing text and pages in existing PDFs
- Teams creating fillable PDF forms
- Buyers who need PDF conversion and redaction
- Users who want signature requests alongside PDF editing
The verdict
Pick PandaDoc when the deciding factor is building and routing sales documents, particularly if you need CRM integrations and internal approvals. Pick pdfFiller when the deciding factor is editing PDF content, rearranging pages, or turning existing PDFs into fillable forms. Check the plan before buying: pdfFiller Basic supports self-signing, but sending signature requests is a Plus feature.
PandaDoc vs pdfFiller: common questions
- Should I choose PandaDoc or pdfFiller for sales proposals?
- PandaDoc is the better fit for teams creating sales proposals, quotes, and agreements. Its Business plan includes CRM integrations, a quote builder, and internal approval workflows; pdfFiller focuses on editing and managing PDFs.
- Which is better for editing an existing PDF?
- pdfFiller is the better fit for editing an existing PDF. Basic includes page-management and annotation tools, while Plus adds editing existing PDF text and redacting sensitive information.
- Does either product have a free plan?
- PandaDoc has a free plan limited to five documents per month and offers a 14-day paid-plan trial. pdfFiller offers a 30-day trial but no permanent free plan.
- What do PandaDoc and pdfFiller cost?
- With annual billing, PandaDoc lists Starter at $19 per seat per month and Business at $49 per seat per month. pdfFiller lists Basic at $8 per month, Plus at $12 per month, and Premium at $15 per month.
- Can both products request electronic signatures?
- Yes. PandaDoc supports sending documents for electronic signature, including up to five documents per month on its free plan. pdfFiller adds requests for other people’s signatures on Plus; Basic supports signing your own documents.
- Which has better CRM integrations?
- PandaDoc is the clearer choice for a CRM-based sales workflow: its Business plan lists CRM integrations, with Salesforce carrying an extra charge. pdfFiller lists cloud-storage integrations and Zapier automation on Premium.
- Can I make fillable forms with PandaDoc or pdfFiller?
- pdfFiller Plus includes tools for creating fillable PDF forms. PandaDoc lists web forms on Business as a paid add-on, aimed at collecting information within its document workflow.
- Do PandaDoc and pdfFiller work on mobile devices?
- Yes. PandaDoc offers a mobile app for document and signing tasks. pdfFiller offers iOS and Android apps for editing, signing, and sending documents.