# Todoist vs monday.com

Source: https://nachonacho.com/software-comparisons/todoist-vs-monday-com
Last updated: 2026-11-04

Todoist suits people who want to organize personal tasks and collaborate on straightforward projects; monday.com suits teams that need configurable workflows, reporting, and project oversight. Both offer free plans and paid team options, but Todoist starts with an individual to-do list, while monday work management starts with boards that teams can shape around different processes.

## At a glance

| | Todoist | monday.com |
| --- | --- | --- |
| Product focus | Personal tasks and shared team projects | Work management; separate CRM product |
| Free-plan capacity | 5 personal projects | Up to 2 seats and 3 boards |
| Individual paid plan | Pro: $60 yearly or $7 monthly | Paid work plans start at 3 seats |
| Paid team plans | Business: $8/user/month yearly or $10 monthly | Basic $9; Standard $12; Pro $19 per seat/month, billed annually |
| Paid-plan capacity | 300 personal projects on Pro; up to 500 team projects on Business | Unlimited items on Basic and above |
| Planning views | List and board; calendar and table on Pro and Business | Timeline, Gantt and calendar on Standard |
| Workflow automation | Todoist Assist on Pro and Business | 250 actions/month on Standard; 25,000 on Pro |
| Integrations | 90+ integrations | 250 integration actions/month on Standard; 25,000 on Pro |
| Team administration | Shared workspace, roles, centralized billing | Multi-level permissions on Enterprise |
| Platforms | Web, iOS, Android, Windows, Mac, Linux, watches | Web; iOS and Android apps |
| Paid trials | 7-day Pro trial; 14-day Business trial | 14-day Pro trial |
| Support | Help center and contact support | 24/7 expert support on Enterprise |

## Which to choose

### Choose Todoist if

- Individuals managing work and personal tasks together
- Small teams sharing task-focused projects
- People who need desktop and watch apps
- Users who plan tasks with reminders and a calendar layout

### Choose monday.com if

- Teams coordinating work across configurable boards
- Project managers who need timelines and Gantt views
- Teams that want built-in workflow automations
- Organizations that need portfolio and resource management

## Verdict

Pick Todoist when personal planning remains central, even if some tasks move into shared projects. Its Pro plan adds calendar planning and higher project limits, while Business adds a shared team workspace. Pick monday.com when work needs to move across boards, timelines, automations, and dashboards. Its paid work plans start at three seats, so the choice also turns on whether you need a personal subscription or a team workspace from the outset.

## Questions

### Is Todoist or monday.com better for one person?

Todoist is the more direct fit for someone organizing their own tasks: its free Beginner plan includes 5 personal projects, and Pro is an individual subscription. monday work management has a free plan for up to 2 seats, but its paid plans start at 3 seats.

### How much do Todoist and monday.com cost for a team?

Todoist Business costs $8 per user per month billed yearly or $10 per user per month billed monthly. monday work management starts at $9 per seat per month for Basic when billed annually, with a 3-seat minimum for paid plans.

### Can both products manage shared projects?

Yes. Todoist supports shared projects and offers a shared team workspace, team roles, and centralized billing on Business. monday work management uses boards for team projects and offers additional workflow and reporting features across its paid plans.

### Which has Gantt charts and built-in time tracking?

monday work management includes Gantt views on Standard and time tracking on Pro. Todoist Pro and Business offer calendar planning and task durations.

### What are the free-plan limits?

Todoist Beginner includes 5 personal projects and task reminders. The free monday work management plan allows up to 2 seats and 3 boards.

### Do Todoist and monday.com offer mobile apps?

Yes. Both offer iOS and Android apps. Todoist also offers Windows, Mac, Linux, and watch apps.

### Can I try a paid plan before subscribing?

Todoist offers a 7-day Pro trial and a 14-day Business trial. monday.com offers a 14-day Pro trial for monday work management.

## Product pages

- Todoist: https://nachonacho.com/product/todoist
- monday.com: https://nachonacho.com/product/Monday

## Related comparisons

### More Todoist comparisons

- Todoist vs TickTick: https://nachonacho.com/software-comparisons/todoist-vs-ticktick

### More monday.com comparisons

- monday.com vs Nutshell: https://nachonacho.com/software-comparisons/monday-com-vs-nutshell
- monday.com vs ClickUp: https://nachonacho.com/software-comparisons/mondaycom-vs-clickup
- monday.com vs Olqan: https://nachonacho.com/software-comparisons/olqan-vs-monday-com
- monday.com vs Teamwork: https://nachonacho.com/software-comparisons/teamwork-vs-monday-com